By John Thompson
More than anything else, launching a party becomes a tiresome activity for the host. Whether it is an official event or a personal party, the immeasurable things are taxing on nerves. Paying an event planner is the smartest thing to do if cost cutting is not an immediate thing for you.
Truly, even on small budgets you will be able to hire an event planner owning to the deals an event planner can come up with. For instance, on food. On your own, you could spend considerably more than what an event planner might be able to work out for you from his/her regular vendor!
The success of your event mostly depends on your choice of the event planner. Any event is a congregation of a lot of components. You need to find a person who specializes in your requirement and will bring those selected elements together for you. When choosing an event planner, keep the following things in mind:
Safety in numbers: Get hold of a few event coordinators and ask them all for quotations and credentials. Not only is it good to have backups but the list will also give you a fair idea of expense and pricing.
Referrals: it is a good idea to get testimonials and check on them yourself. Speak to a few customers of the prospective planner and gauge their professionalism.
Certificates: Look for a credentialed planner. It helps to know that the planner has put in the attempt to get himself/herself certified! A certificate will also mean a basic level of competence and a person who is has been trying to keep up to date in his or her industry.
Similar successes: Look for someone who has considerable experience in organizing similar events. It would be foolhardy to entrust your make-break conference with a kids party planner!
Resumes: Ask for resumes and see the courses that the planner has been taking to keep up. Many courses equip management teams with an adequate amount of know-how to deal with strategic value of meetings, incorporate themes in business meetings to better focus the event, and how to deal with business hierarchy and protocol. It is essential that the planner understand the environment you are asking him/her to work in, and should be able to adapt to variables in that environment. For instance, a panicky mother of the bride!
Dont take chances: Always ask for written proposals and make sure you understand what the proposal says and the terms of payment. Make payment in installments and try to work out the deal in such a way that the last payment is made after the close of the event. Spend time with the planner to explain your needs and ensure that the proposal covers base. Moreover, check that the planner can be open to all your requirements including food, beverages, seating, and accommodation if required. Think ahead and give detailed specs.
Choice of the planner is almost as important as organizing the whole event yourself. Don't forget to assess the planners network of vendors. This could be the one thing that can backfire when you think you have everything under control!
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